The Preliminary Specification Part XCVII (PLM Part XII)
In an October 21, 2011 post we made a point about the accounting for the joint account in the Partnership Accounting and Accounting Voucher modules that used data from the Petroleum Lease Marketplace module of the Preliminary Specification. In that blog post is the assumption that the data was centralized amongst the partners in the Petroleum Lease Marketplace. This centralized data is as a result of the proposed research that the user community will undertake for that module. This blog post will discuss the centralization of the information in the Petroleum Lease Marketplace and why that assumption was made.
When we discuss the centralization of the information, what I mean is that each of the producers that are party to a Joint Operating Committee are accessing the same central data elements. There are not separate individual data elements stored within each of the firms databases. If you review the data that is stored within the Petroleum Lease Marketplace it is of the type that is “owned” jointly by the participants in the JOC. Whether that be agreements, leases, AFE’s or other data, each participant is provided with their own access to these one off types of documents.
What benefits are achieved by centralizing the data? Simply everyone is working from the same page. There should be no more confusion as to what the document states if the documents have the appropriate change management controls placed upon them. These document control procedures exist, its only a matter of implementing them appropriately within the systems on an industry wide basis. Something that is proposed here in People, Ideas & Objects and should be part of the scope of the proposed research project.
The logistics of the systems management would become complex. The access privileges and the storage access would be unique. For example a producer would have unique access to a multiple number of data elements based on the number of Joint Operating Committees that they participate in. However, there is a maturation of the systems infrastructure that provides us with new opportunities to look at these issues from a business point of view first and ignore the technical issues. I would caution you that we are ignoring the technical issues, which is the point of the Preliminary Specification, we are only concerned with the business issues.
So in reference to the October 21, 2011 post the check and the balance between the systems was a simple mathematical calculation to verify the validity of the working interest calculations as they were known. Any variance would be material in that their understanding of the working interest distribution was somehow different then what was calculated. This might occur if there was a significant systems or user error during the month that was not captured in the regular checks, balance and routines throughout the producer or other working interest partners.
And that is the point of the October 21, 2011 post that is not well reflected in the text. With a highly integrated and collaborative ERP systems such as People, Ideas & Objects the simplest of mistakes can occur. What may seem to be a rather redundant check and balance can become a valuable tool in determining if the system is maintaining the appropriate balance. We will need to develop more of these checks and balances throughout the Preliminary Specification in order to ensure that the producers are accounting for their properties in the correct manner. What we are providing is a means for the innovative producers to develop their businesses, and as a result, that will require that we sharpen our pencils in terms of our accountings accuracy and timeliness.
For the industry to successfully provide for the consumers energy demands, it’s necessary to build the systems that identify and support the Joint Operating Committee. Building the Preliminary Specification is the focus of People, Ideas & Objects. Producers are encouraged to contact me in order to support our Revenue Model and begin their participation in these communities. Those individuals that are interested in joining People, Ideas & Objects can join me here and begin building the software necessary for the successful and innovative oil and gas industry.
Please note what Google+ provides us is the opportunity to prove that People, Ideas & Objects are committed to developing this community. That this is user developed software, not change that is driven from the top down. Join me on the People, Ideas & Objects Google+ Circle and begin building the community for the development of the Preliminary Specification.
