Our Oil and Gas White Paper, Part XXXVIII
The Methods of Oil and Gas Accounting
Overhead
It is important to understand why things are happening as they are. The first issue is overhead. In oil and gas there are various Petroleum Accountants Societies for each region on the continent. They are governed by the Council of Petroleum Accountants Societies or COPAS. Their role is to define the accounting procedure that is adopted by each and every Joint Operating Committees agreement for the property. This has been the case since 1961. Within the accounting procedure the amounts of overhead that can be charged to a Joint Operating Committee are regulated and agreed to by each and every producer that operates on the continent. These overhead allowances capture fees for the overhead that the operator would incur as a result of the increased burden they, as operator, need to have in terms of their accounting and administrative capabilities. Therefore the operator would be generating a “revenue” from its working interest partners for their shares of the overhead fees charged to the Joint Operating Committee. These “revenues,” for lack of a better word, offset the actual overhead that the producer incurs. These amounts of overhead allowances are woefully inadequate to capture the true cost of accounting and administration in oil and gas. They are necessary to avoid the cost that would be incurred if each overhead item had to be costed to each Joint Operating Committee. A task that would be impossible in the manual systems of 1961 and their derivative ERP systems of today. A task that the Preliminary Specifications decentralized production model undertakes with the service providers.The negligible amount of offset provided by the COPAS overhead allowances to any operator are reflected in the remaining G&A balances of each producer. It is key to remember that the actual overhead items are charged to the various corporate accounts within the system during the year, and at the end of the year a large percentage of their total are capitalized to property, plant and equipment. No one knows for sure what the overhead costs are in oil and gas. I believe the amounts that are capitalized average 85% across the industry. That’s just based on experience, nothing I can point to. The variance reported by producers of their overhead costs range from 1% to over 16% of revenues in the industry. The best estimate of what the actual overhead and accounting costs are is to get pictures of the downtown core of Calgary, Houston, Dallas and Oklahoma City and assume that most of those building and the people in it are involved to some degree.
Due to the fact that overhead at the property level is severely underreported due to the amount of the COPAS overhead allowances. Then we know that the properties will be reporting profitability, if it was able to be determined, that is overstated. In addition corporate profitability is overstated due to the high percentage of overhead that is capitalized to property, plant and equipment to help “build those big, beautiful balance sheets.” The amounts of these overstatements is unknown and unknowable. Please review the section entitled “Service Providers” under “Our Solution” for further information on how People, Ideas & Objects will be recording actual overhead incurred at the Joint Operating Committee.
Performance vs. Needs Work
As a result of this methodology of overhead cost accounting what are property a,b, and c doing in terms of performance? Producers present Statements of Expenditures and Statements of Operations which when combined will tell the reader what the performance of the property is in the current month as long as they calculate a reasonable amount for depletion. As we see with the dynamics of these calculations, just for overhead purposes, the profitability of the property could be overstated by as much as 10 - 15% or more just from the recording of overhead allowances vs. actual overhead. Am I overstating the situation or is it worse? No one knows.The Preliminary Specification will be recording the actual overhead that is attributable for the accounting and administration of each property to that Joint Operating Committee. This will be done through the service providers as they receive their information from the task and transfer network in the Preliminary Specification. If there is propane production, and propane inventories then all of those service providers associated with the follow on processes of production accounting, revenue and royalty accounting and product allocation down to the point of sale will be invoked and manage the process for that property that month. The cost incurred for that month will be what the service provider has deemed as necessary for the capture of the costs and a share of profit of their organization. This cost may be fractions of one cent for some processes. However the service provider may have millions in revenue from the annual processing of all of the industries data for that process. The costs to the Joint Operating Committee for overhead and accounting as a result of the service provider is going to be as accurate as is possible under any possible scenario considering there may be up to one hundred thousand Joint Operating Committees in some producers.
It will be on this basis, and the other changes that we make through the implementation of the Preliminary Specification that the producer will know with a high level of precision where they're earning their profits and not. Where they can apply their innovation and how to optimize their organizations. This is opposed to today where the bureaucrats assume that overproduction of commodities is irrelevant to the “market rebalancing” of the markets!?
Tangible vs. Intangible
People, Ideas & Objects assert that there is a fundamental error in the manner in which capital assets are recorded from the point of view of tangible vs intangible, and capital vs. operations. Currently everything that is done in the industry goes into the one overall objective of “building the balance sheet” by recording it in property, plant and equipment. With drilling involving high cost rigs, steel pipe and cement, coil tubing and fracing operations we feel a breakdown between property, plant and equipment and intangibles in necessary. This goes for equipping costs as well. Although there are many items with serial numbers, items such as casing bowls, these are not retrievable. The effect of this would be to better clarify the vast majority of the costs of the producer as intangible vs. the tangible nature of property, plant and equipment implies.Secondly, the clarification between what is rightfully in property, plant and equipment, and intangibles vs. ongoing operations. Drilling new wells and conducting the completion and equipping of those are assets for the purposes of this conversation. However, in the shale era these wells require extensive work to maintain their deliverability. Additional laterals may be drilled, fracing further down the original lateral and reworking the prior fracs are all extensive operations to maintain the deliverability. What are these assets or operations? If we’re only lumping more costs on to the existing reserves, to be depleted over the next 20 years then we’ve completed the deception that is the oil and gas industry. However, I believe that this implies that the initial drilling costs should have been depleted in the initial flush production if we’re just adding the additional costs to the reserves. Alternatively, we can stick to the 30 month program that People, Ideas & Objects suggests in which we deplete the original cost of capital, and handle these incremental workover type costs as operations in the month that their incurred.
The Preliminary Specification, our user community and service providers provide for a dynamic, innovative, accountable and profitable oil and gas industry with the most profitable means of oil and gas operations. Setting the foundation for profitable North American energy independence. People, Ideas & Objects Revenue Model specifies the means in which investors can participate in our future Initial Exchange Offering (IEO) that will fund these user defined software developments. It is through the process of issuing our IEO that we are leading the way in which creative destruction can be implemented within the oil and gas industry. Users are welcome to join me here. Together we can begin to meet the future demands for energy. And don’t forget to join our network on Twitter @piobiz anyone can contact me at 403-200-2302 or email here.