Internal Use of the Work Order
When we last discussed the Work Order we noted the capability of the Work Order to provide cost distribution to any working group that was formed. That would include producers that you had worked with before, and of course the producers and vendors that you may have not worked with in the past. The Work Order is unlike the AFE and Lease ID in that it is not dependent on an agreement in which to pull its working interest distribution from. It can therefore have any combination of participant distribution that it needs to have in order to accommodate the working group, and for the purposes of its internal use, the topic of today’s blog post.
One thing we didn't mention in our April 1, 2014 blog post was that the Work Order has an approval process similar to that of an AFE. And this is required for the internal needs as well. What the Work Order is used for internally is very simple. To control costs. With the producer firm stripped down to the C class executives, the earth science and engineering resources, some land, legal and support staff. Most of these people should be chargeable to the joint account, or in other words a Joint Operating Committee. However, not all of their time will be chargeable to one Joint Operating Committee and some of their time will be spent on internal work that is for the producers purposes only. These may have special charge codes that charge them to the various capital accounts of the firm. The method that the employee uses to charge their time to the various properties, overhead items or research and working groups is through the Work Order.
The next aspect of this process is the critical one. All of the employees time needs to be charged to a Work Order at all times. At no time during the day should the employee not have coded into their phone, their tablet or computer a Work Order number that is associated with the work that is being done. If there is a departmental meeting then everyone at that meeting should be charging the departmental charge code while they are there. It is in this way that the costs of every operation and task is detailed down to the minute. If you receive a call that is for a different Work Order, then you will be able to assign the time of that call, and that calls costs to the Work Order that you key in after the call. It is this level of cost control and identification that is necessary for the innovative and profitable oil and gas producer.
When we look at the financial statements of the producer we will be able to see the Revenues less Royalties and Operating Costs for their share of the field costs. In addition, with the People, Ideas & Objects use of the Work Order the capital accounts will have detailed entries into each of the properties for the types of overhead costs that were incurred primarily by the earth science and engineers. Their work is primarily of a capital nature and will be capitalized on the balance sheet. The administrative and accounting charges will be coming through from the service providers who are not on the payroll of the producer but are billing for their services, when the property is producing, and the producers share of these costs are showing up on the Income Statement as General & Administrative costs. As a result the accounting during the month will be extremely precise, will be highly specialized with advanced divisions of labor for efficiency and effectiveness. This is how the oil and gas industry needs to be operated in the 21st century. The bureaucracy wants to keep selling shale gas that barely covers the costs of operating. Its time for the user community to be given the chance to operate the industry, and show the investor that they can provide for the most profitable means of oil and gas operations.
The Preliminary Specification provides the oil and gas producer with the most profitable means of oil and gas operations. People, Ideas & Objects Revenue Model specifies the means in which investors can participate in these user defined software developments. Users are welcome to join me here. Together we can begin to meet the future demands for energy. And don't forget to join our network on Twitter @piobiz anyone can contact me at 403-200-2302 or email here.